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Careers Administrator for The Balcarras Trust (Balcarras and the High School Leckhampton)

Cheltenham

HOURS: 20 hours per week, term time only (some flexibility is required)
RESPONSIBLE TO: Head Careers Lead & Careers Lead
GRADE: Point 6 – 9 actual salary: £11,046.83 - £11,613.67 FTE £23,893 - £25,119

GENERAL INFORMATION:
The Balcarras Trust  is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.

Required to start as soon as possible after successful interview.
20 hours per week, term time only (some flexibility is required)
Salary: Point 6 – 9 actual salary: £11,046.83 - £11,613.67
FTE £23,893 - £25,119

The Balcarras Trust are looking to appoint a dedicated administrative support person to support the careers departments for both Balcarras School and the High school Leckhampton.  The successful applicant will be key in the co-ordination and administration for careers across both schools. Some flexibility will be required to attend events, trips and meeting out of school hours throughout the year.

Ofsted assessed Balcarras in 2005, 2009 and 2014 as ‘Outstanding’
in every category and the High School Leckhampton in 2024
as ‘Outstanding’ in every category.

Please see the Applicant Pack for further information including a Job Description on the Balcarras Trust website by clicking on Apply Now. 

Closing Date for applications: Friday 6th September 2024, 9am
Interviews to follow shortly afterwards.

For further information about the post, please contact the school using the details on the right of this advert.

The  Balcarras Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.  This role will involve regulated activity with children. We particularly welcome applications from underrepresented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion. Please also read the Recruitment Selection and Disclosure Policy within “How to apply” which includes our policy on recruiting ex-offenders. All posts are subject to an enhanced DBS check and receipt of two satisfactory references

MAIN PURPOSE:
This is an ideal role for a positive, personable, energetic person with excellent organisational and administrative skills including the ability to work to deadlines and the flexibility to take on new tasks as they arise.

This is a part-time role, 20 hours a week, Term-Time only. The post-holder will need to be able attend some events, trips and meetings out of school hours throughout the year.

The job description sets out the main duties of the post. Such duties may vary from time to time without changing the general character of the post or level of responsibility. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.

Main Duties / Description

General Correspondence / Administration for the Careers Department
· Monitoring emails
· Dealing with general careers related correspondence and enquiries by email, telephone or in person
· Communicate with students and parents via the school newsletter, VLE and Bromcom
· Producing letters and documents for internal and external use
· Administration for career events (listed below)

Work experience week
· Set up Year 10 Database
· Letter to Year 10s / Placement forms
· Imputing placement forms
· Weekly – send list of placements to tutors
· Thank you letters to be sent to employers with assessment form
· Visitor Teacher pack
· Visitor teacher timetable
· Work experience Certificates

Morrisby Assessments
· Administration – letters to parents
· Morrisby tests – managing timetable / waiting list

Careers Adviser Support
· Timetables for student interviews

Year 10 Mock interviews
· Administration of paperwork
· Compose timetable
· Attend Interviews – Student / Interviewer support
· Arrange catering

Enterprise Mentoring
· Administration of paperwork for mentors and mentees
· Collecting and managing DBS records for mentors
· Arranging mentor meetings, keeping a record of meetings

Administration Unifrog
· Adding interactions
· Running Reports

Balcarras Apprenticeship Programme
· Advertise and marketing the vacancies
· Respond to applications
· Correspondence – interview, acceptance letters

Administration of Careers Fair
· Sending out Invites to organisations
· Confirming and Chasing
· Promoting – Web, VLE, Posters, Echo
· Producing Brochure
· Letter to parents
· Catering

Website / VLE / social media
· Keep all careers information up to date on all platforms
· Add information when requested
· Send social media requests internally

Administration PSHE
· Admin support for PSHE careers sessions

Person soecification:
We’re looking for a friendly, organised person with a real ‘can do’ attitude and a passion for doing a great job. The role will offer a variety of tasks and responsibilities – making a flexible/adaptable approach to your work essential.
You may have some or all of these skills:
Þ Friendly and approachable.
Þ Great written and spoken communication skills.
Þ Excellent interpersonal skills – able to develop and build relationships with people from all backgrounds/organisational levels.
Þ Ability to work to deadlines; remaining calm under pressure.
Þ Comfortable working independently and managing a variety of tasks and priorities.
Þ Attention to detail/accuracy.
Þ Team player.
Þ Strong organisational skills.
Þ Flexible/adaptable working style.
Þ After the deadline for the position has passed there will be a shortlisting meeting with the Headteacher, Head of Department/Line Manager to review the applications.
Þ Qualifications, experience and suitability for the post will be considered during the shortlisting process.
Þ Unsuccessful applications will be notified by email. Unsuccessful candidates can request feedback by email.
Þ Successful applicants will be invited for interview by telephone or email.
Þ References will be requested at this stage.

Please stipulate clearly on you application form should you wish for your references not to be checked prior to job offer.
Þ A formal letter confirming the interview arrangements and plan for the day will then be emailed to candidates including details of documentation that will be required to be presented on the day.
Þ One of the requirements of the day will be to complete a “Declaration of Criminal Record and other information” check.
Þ If you have a DBS certificate from your current work place, you will be required to show this.
Þ Candidates will be required to undergo a formal interview (including safer recruitment questions) and where appropriate a task. All information concerning the day will be provided in the formal letter.
Þ A decision will be made on the day where possible.
Þ Both successful and unsuccessful candidates will be notified by telephone where possible.

Closing date for applications: Friday 6th September 2024, 9am

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