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Pate’s Grammar School Clerk to Governors

Cheltenham

Salary NJC Pay Scale 15 – 20, £29,093 to £31,586 per annum (FTE) (£4,717.78 to £5,122.05 pro rata).
Hours  Part Time – an annualised hours contract of 312 hours per year (an average of 6 hours per week), with most of these hours to be worked around the Governing Body meeting calendar of currently 15 meetings per year).

We have a fantastic opportunity for a highly organised, enthusiastic and self-motivated clerk to work in this varied and interesting role at our school.

The clerk to the governors will ensure the smooth running of the governing board, preparing agendas and meeting papers, taking accurate and well-constructed minutes, giving administrative support, keeping records and up-to-date information on policies and date of reviews, and providing procedural and legislative advice to the governing board.

To be a success in this role you will have excellent organisation skills and the ability to communicate with a wide variety of people as you will be  liaising with the voluntary board of Governors, the Headteacher, members of the Senior Leadership Team and other school staff.

You will be proactive, efficient and have exceptional attention to detail with excellent interpersonal skills Professional, friendly and approachable. You will be able to deal with confidential matters. You will have an interest in education and thrive on supporting the school and governing body to make a difference to the education of the children at Pate’s.

If you have previous clerking experience this would be preferred, however we are also keen to hear from you if you are a highly effective administrator with experience of minute taking.

The hours in this role are to be worked flexibly around the fluctuations in the work of the role, with the majority of the work being around the meeting calendar.

The hours can be worked from home, with all meetings to be attended in person. The role holder can complete work from school should they wish. All of our Full Governing Body and Committee meetings are held in the evenings therefore the successful candidate will be required to be available to attend these.

If this sounds like the opportunity for you, please find full details of the role in this recruitment pack, along with details of how to apply. We look forward to receiving your application.

The Governing Board

• The Governing Board at Pate’s Grammar School are an actively engaged group of volunteers.
• The Governing Board consists of 15 Governors.
• The full governing board meet four times a year.
• There are three committees that meet three times a year, Finance and Facilities, People and Wellbeing and the Education Committee.
• There are 15 scheduled meetings per year in total, including the above. Meeting are held in person at school.
• Meeting dates are planned by the Clerk at the end of the academic year for the following academic year.

Job Description

 Role Overview
As the Clerk to the Governing Board, the role holder will provide administrative and procedural  guidance and support to ensure the effective running of the board, ensuring the school and governors are supported in making a difference to the education of children at Pate’s.
 

Core Responsibilities  

• Provide a highly effective administration service to the Governing Board, to include:
• Organisation of the annual calendar of meetings and agendas.
• Pre-meeting work, for example, preparation of agendas, collation of required documents and ensuring meetings are quorate.
• Attendance at meetings, drafting minutes and documenting actions, recording attendance and apologies.
• Post meeting, finalising minutes for review and following up with any agreed actions.
• Clerking of any required appeal committees/panels, meetings of members and the Trading Company and any other ad hoc meetings as required.
• Maintenance of Governor information, to include, for example, terms of office dates, declarations of interest, meeting attendance rates and updating of Companies House and the school website as required.
• Maintenance of governance paperwork on the schools SharePoint system.
• Provide advice to the governing body on its core functions and Department for Education (DofE) governance advice, including the Governance Handbook and Competency Framework for Governance.
• Administration of new Governor recruitment to include advertising, appointment and induction, ensuring that all relevant pre appointment checks are completed, for example Disclosure and Barring Service (DBS) checks.
• Organisation of required Governor training and maintaining records of this training.
• Keep up to date with current educational developments and legislation affecting school governance, undertaking appropriate and regular training and development to maintain expertise and improve practice.

Additional Information
The role holder will be required to carry out the duties and responsibilities of the post in accordance with Pate’s policies, ethos, aims and legislative requirements at all times.  
The details contained within this job description are not exclusive or exhaustive and the school may require the role holder to undertake other duties not detailed here commensurate with the level of the role.

The duties of the role may vary from time to time without changing the general character of the post or the level of responsibility entailed. Such variations are a common occurrence.
Pate’s Grammar School is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

Safeguarding

Pate's Grammar School is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

Equal Opportunities

Pate’s Grammar School is committed to developing a culture of inclusion in our school for the benefit of all staff, pupils and governors. We believe that all staff should thrive irrespective of race, religious beliefs, disability, gender, gender identity, and sexual orientation. We recognise and respect values and difference and we work to remove any barriers which inhibit the development of people, including recruitment and retention. 

Want to apply or know more?

Applications
If this role sounds like the opportunity for you, please complete the Support Staff application form (available on the school website Vacancies – Pate's Grammar School (patesgs.org) by clicking on Apply Now.

The closing date for applications is 9am on Thursday 12th December 2024.
We intend to hold interviews during the week of the 16th December 2024.
 

Please see details to the right of this advert for further information.

Closing date for applications: 9am on Thursday 12th December 2024.

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