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Accounts Payable Supervisor

Cheltenham

Based at primarily Balcarras School but some travel to other trust schools may be required.

HOURS: 30 hours per week year round, Term-time only working plus some weeks in the school holidays could be considered for the right candidate.

RESPONSIBLE TO: Chief Financial Officer, The Balcarras Trust

GRADE: Salary scale: 11 to 14 - £25,979 - £27,334 FTE (equivalent to £22,110 - £23,208.65 actual salary)

GENERAL INFORMATION:

The Balcarras Trust  is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.

MAIN PURPOSE:

This is an ideal role for a positive, personable, energetic person with excellent organisational and administrative skills including the ability to work to deadlines and flexibility to take on new tasks as they arise.

This is a part time role, for 30 hours a week, on a year round basis. The holiday entitlement is 25 days plus bank holidays.

Main Duties
Description

Process orders for all schools

Þ Work with internal users to help them to raise their own requisitions.
Þ Assist internal users with coding questions.
Þ Send orders to suppliers (electronically).
Þ Monitor outstanding orders.      

Process invoices for all schools 

Þ Match invoices against orders and goods received notes (where appropriate).
Þ Identify prepayments or fixed asset purchases.
Þ Work with online portals and the Amazon account.

Reconcile supplier statements

Þ Monitor supplier statements monthly, and take action to resolve older outstanding queries.

Generate suggested payment runs

Þ Work with the Finance Analyst to generate suggested payment runs on a weekly basis.

Parental Income and Trips (Winchcombe School)

Þ Manage the parent payment system for trips/canteen etc for Winchcombe school (after a period of training)

The job description sets out the main duties of the post. Such duties may vary from time to time without changing the general character of the post or level of responsibility. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.

Person Specification

We’re looking for a friendly, organised person with a real ‘can do’ attitude and a passion for doing a great job. The role will offer a variety of tasks and responsibilities – making a flexible/adaptable approach to your work essential.

We are looking for these skills:

Þ Experience of working in an accounts payable function in a medium sized organization (no specific education sector experience is needed).
Þ Experience of working with supplier portals.
Þ Experience of working with finance systems. No specific experience of Iris Financials needed.
Þ Intermediate level Excel skills – working with tables, and lookups.

To view the job description and person specification or download and complete the Balcarras application form on our website, please click on Apply Now.

For further information about the post or to email completed application form , please contact the school at the email address to the right of this advert.

Salary: £22,110 - £23,208.65 actual salary

Hours Per Week: Part Time

Apply Now

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