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Accounts / Administration Assistant - Part Time

North Cerney

Position Type:  Office-based

Join our Team at Scrubditch Care Farm!

Located in the beautiful countryside of North Cerney, Cirencester, Scrubditch Care Farm is a small but impactful charity dedicated to transforming lives. Our mission is to advance the education and well-being of adults and young people facing learning difficulties, challenging behaviors, or mental health issues, including dementia. Through hands-on training and experience in agriculture, horticulture, and related skills, we provide a nurturing environment where our participants can grow, learn, and thrive. If you are passionate about making a difference and want to be part of a supportive community, we would love to hear from you

Job Summary:

Scrubditch Care Farm is seeking a detail-oriented and organised Accounts/Admin Assistant to support our financial and administrative operations. This part-time role involves maintaining our financial records, ensuring compliance with regulatory requirements, and assisting with various administrative tasks.

Key Responsibilities:

Accounting & Financial Duties:

Xero Management: Keep Xero accounting software up to date with all transactions.
Petty Cash Management: Ensure petty cash is available and correctly documented, leaving sufficient change for events.
Monthly Cashflow: Prepare and update monthly cashflow statements.
Student Invoices: Issue invoices to students every half term and generate invoices for GCC students at the end of each period.
Timesheets & Payroll: Process employee timesheets and manage payroll.
Annual Leave Recording: Maintain accurate records of staff annual leave.
Banking: Deposit funds at the post office on a monthly basis.
Gift Aid: Manage gift aid claims and ensure timely submissions.
Liaison with Accountant: Coordinate with the accountant for financial reviews and audits.
Event Payments: Take charge of all payments for events and activities that occur via the website, ensuring accurate and prompt processing.

Administrative Duties:

Trustee Board Support:
Draft agendas for trustee board meetings.
Take and distribute minutes at trustee board meetings.
Action items from trustee board meeting minutes.
Annual General Meeting (AGM): Organise and prepare for the AGM held in October/November.

Compliance:

Ensure company information is current with Companies House.
Maintain updated records with the Charities Commission.

Qualifications:

Proficiency in Xero or similar accounting software.
Strong organisational skills with attention to detail.
Experience in handling petty cash and preparing financial reports.
Ability to manage payroll and process timesheets.
Excellent written and verbal communication skills.
Experience with administrative duties, including minute taking and agenda preparation.
Familiarity with compliance requirements for Companies House and the Charities Commission.

Personal Attributes:

Reliable and able to work independently.
Strong numerical and analytical skills.
Discreet and able to handle confidential information.
Proactive with a can-do attitude.

Application Process:

To apply, please submit your CV and a cover letter outlining your relevant experience by clicking on Apply Now.

Note: This position is office-based at Scrubditch Care Farm and requires a commitment of 5 hours per week (subject to review)

Salary: £13-15 per hour DOE

Hours Per Week: 5

Apply Now

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