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OFFICE ASSISTANT

Gloucester

Start: ASAP 

Added Benefits:  Pension Plan after completing 3 month Probation Period and additional leave of up to 5 years after 2 years continual service.

POST TITLE: OFFICE ASSISTANT

RESPONSIBLE TO: GROUP QUALITY MANAGER

The Role:

OBJECTIVES

1. Under the direction of the Group Quality Manager.
2. To liaise with staff regarding their weekly Timesheets, Mileage Forms and Expenses.
3. To help promote good relations with all external agencies and visitors, Reception duties and reporting any areas of concern to the Group Quality Manager.
4. To maintain efficient Office administration processes.
5. Assisting with the continued upkeep of the I Systems ISO9001 certification.
6. To assist in maintaining a healthy Office Environment.

ADMINISTRATION

1. To assist with and maintain effective filing systems.
2. To update the Day Tracker (recording employee hours) ensuring Annual Leave, Sickness and other absences are recorded in the correct manner.
3. To ensure the Vehicle file/tracker is kept up to date with current driving licences and that they all have the correct forms / AA cards in each vehicle.
4. To support in ordering Materials and booking work travel as and when required.
5. To assist in Overhead Supplier contract renewals.

HR

1. To control and maintain the sickness records and process.
2. To support the Group Quality Manager in any meetings requiring minutes.
3. To compile Contract Extension Letters in line with PO extensions.

FINANCE

1. To assist in the collection of receipts from employees and tally these up with the expenses forms / Credit Card statements / Receipt Tracker.
2. To process Purchase Invoices and deal with any queries.

PERSONNEL

1. To assist in setting up and maintaining Personnel Files.
2. To assist in maintaining Supplier Files and dealing with any queries.

These duties are not exhaustive and may be altered at any time to reflect the changing needs of I- Systems Ltd as directed by the Business or Operations Manager. All duties will fall within the scope  of your abilities.

SKILLS REQUIRED:

• Basic Office Word and Excel
• Good communication skills
• Confident phone manner
• Good Maths and English GCSE’s

Please click on Apply Now and email your CV and covering letter.

Closing date for applications: 21st Feb 2025

Salary: £25,500pa

Hours Per Week: Permanent, full time role – hours 8-4, Mon-Fri.

Apply Now

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