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PRODUCTION MANAGER

Cheltenham

Salary + 33 days holiday per annum (including bank holidays)
          5% pension employer contribution and ticket allocation

Cheltenham Festivals is a charity collaborating to create experiences which bring joy, spark curiosity, connect communities and inspire change. Our year-round schools, community and talent development programmes culminate at the town’s internationally acclaimed Jazz, Science, Music, and Literature Festivals.

We are looking for an experienced and knowledgeable Production Manager to plan and deliver all day-to-day production requirements. In consultation with the rest of the production team, the post holder will agree technical specifications, place orders with external contractors and suppliers to fulfil the agreed festival site plans. The post holder will maintain and monitor the production budget lines, raise PO’s and monitor all production costs.

Evening and weekend work will be required during the lead-up to a festival site build, across live festival days and then the get out, de-rig of festival sites.

You will be well organised, have excellent project management, budgetary IT and CAD skills and enjoy immersing yourself in the production of world-class live events.

For a downloadable job description and application form please click on Apply Now.

For any queries, please email us via the email address to the right of this advert.

At Cheltenham Festivals we care deeply about inclusive practice and diversity. We are an
equal opportunities and Disability Confident Employer who embraces the benefits of diversity
so that everyone – irrespective of individual differences in their identities, background or any
personal characteristics – receives fair and equal treatment in a safe, welcoming and
enjoyable environment.

Job Description

Job Title: Production Manager

Responsible to: Head of Production

alary: Full-Time salary £30,000 - £33,000 per annum depending on experience

Hours: 37 hours, full time permanent (freelance candidates will also be considered)

Evening and weekend work will be required during the lead up to a festival site build, across live festival days and then the get out, de-rig of festival sites.

Benefits include:

 33 days holiday per annum including bank holidays

 5% Pension employer contribution
 Staff Ticket Allocation

The Role
In collaboration with the wider teams, the Production Manager will deliver on all day-to-day
production requirements to support the technical infrastructure and production design of all festivals
and year-round activities. With inclusion, equity and sustainability driving the charity’s strategic
future planning, the postholder will work closely across internal teams to fulfil CF’s vision; a world in
which everyone can create and explore culture.

The post-holder will build relationships with all CF suppliers and contractors and work closely with
colleagues to achieve inclusive, accessible and safe events for a diverse range of audiences.
The post-holder reports into the Head of Production and works closely with the Operations team
and external Production companies.

Detailed Job Description

 In consultation with the rest of the production team, agree technical specifications eg lighting, sound, AV, staging and air-conditioning etc, gather quotes and place orders with external contractors and suppliers to fulfil the agreed site plans (CAD experience is a strong preference but not essential) and other infrastructure requirements eg power distribution,tracking, fencing for temporary and fixed venues and purpose-built venues used during festivals and year-round activities

 In consultation with the Head of Production, maintain and monitor the production budget lines allocated to this role to include raising purchase orders and following financial processes through to final stage of invoice reconciliation.
 To create the production schedule, crew requirement and security schedule for each festival working within the local council’s Land Use Agreement (LUA).
 Ensure a detailed, smooth handover from the CF’s production team to our external production companies to allow successful delivery of each festival
 To lead on contractor H&S paperwork to ensure safe festival sites during build, live festival days and de-rig of the festival build.
 Work with the Partner Delivery Manager to support the delivery of all production needs and requirements of sponsors, partners and individual donors to fulfil their contractual benefits and cultivation plans on site at each festival.
 In collaboration with Marketing, and supported by the wider operations and development team, to oversee the installation of all site signage to ensure an excellent visual, welcoming and accessible experience for audiences, partners and participants.
 In collaboration with wider CF teams, oversee associated production requirements for on- site food and beverage for participants, staff, crew, sponsors and public.
 Deliver on all requirements for site-dressing to include crew and furniture requirements.

General responsibilities – in addition to the above specific responsibilities all the Cheltenham
Festivals team are expected to:

a. Diversity and Inclusion: ensure that our Equality, Diversity, and Inclusion (EDI) policies
are followed and embrace the benefits of diversity so that everyone – irrespective of
individual differences in their identities, background, or any personal characteristics –
receives fair and equal treatment in a safe, welcoming, and enjoyable environment.
b. Performance Improvement: be responsible for your own performance, participate in our
performance review procedures and propose better, faster, or less expensive ways to do
things which help our overall mission.
c. Health and Safety be responsible for ensuring the health and safety of the team and
yourself by following safe systems of work, and by meeting the requirements of the health
and safety policy.
d. Compliance and Integrity be compliant with the law and the festivals’ policies especially
with regards to data protection and IT security and ensure other policies as advised from
time to time are followed.

This job description is not intended to be exhaustive and the nature of our work and the size of our
team at Cheltenham Festivals requires everyone here to be flexible. You may be required to take
on such reasonable additional or other responsibilities and tasks as we need from time to time.

Person Specification
Criteria Essential
Experience, skills & Knowledge

 Knowledge of all technical disciplines with an ability to specify systems and understand quotes.
 Demonstrable evidence of working in live events or cultural industries.
 Professional experience of designing, building and delivering events of high quality.
 CAD skills to a reasonable level.
 Understanding of technical requirements for live events.
 Strong managerial skills with the ability to motivate teams and maintain positive relationships with stakeholders both internal and external.
 Experience of cost monitoring and budget processes.
 Financially competent.

Disposition

 Resilient, focused on resolving challenges and identifying solutions.

 Committed to excellence & continual improvement.
 Ability to work collaboratively.
 Dedicated to identifying and overcoming barriers to inclusion
 Persistent and goal-focused, able to thrive in a fast-paced environment.
 Enthusiastic about the work of Cheltenham Festivals and/or  contemporary culture.

Qualifications · English and Maths at GCSE level or equivalent

At Cheltenham Festivals we care deeply about inclusive practice and diversity. We are an equal
opportunities employer who understands the benefits of diversity so that everyone – irrespective of
individual identities, background, or any personal characteristics – receives fair and equal treatment
in a safe, welcoming and enjoyable environment.

Closing date for applications: Monday 3rd February 2025 at 10am Interviews in Cheltenham: w/c 10th February 2025

Salary: £30,000 - £33,000 per annum, depending on experience

Hours Per Week: Full time, permanent (but freelance candidates will also be considered for the r

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