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Contact Information:
Gloucestershire Engineering Training
Unit 2.7, Barnwood Point
Corinium Avenue
Barnwood
Gloucester
Gloucestershire
GL4 3HX
Tel: 01452 423461
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Finance Administrator – Accounts Receivable & Facilities
Gloucester
Position: Finance Administrator – Accounts Receivable & Facilities
Contract: Permanent
Salary: £26,000 + company pension scheme + 5.6 weeks annual leave + summer hours
Hours of Work: Full time with reduced hours on Friday (Monday to Thursday 8:00am to 4:15pm and Friday 8:00am to 1:15pm)
JOB DESCRIPTION
Job Title: Finance Administrator – Accounts Receivable & Facilities
Reporting to: Finance Manager
Main Aim: Member of the Finance Team covering Accounts Receivable function & Facilities Coordination.
Duties Include:
Accounts Receivable:
• Administration of all sales invoices & credit notes
• Monthly posting of invoices to the ledger using Sage
• Produced monthly aged debtor report
• Monitoring credit control & chasing overdue balances
• Resolve customer account queries
Facilities Coordination:
• Create & maintain Facilities contracts directory (liaising with Maintenance Team & IT)
• Administration of contract renewals, including sourcing quotes & new contract setup
• Arranging & overseeing site service visits
• Liaise with external cleaning company & perform audits
• Facilities contact for business & learners
General Administration:
• Supporting other areas of Finance Team as required
• Assist and support with month & year end financial reporting
• Assist and support with year-end statutory audits by external accountants
• General administration & adhoc duties as required
General GET Responsibilities:
• Promote GET and its business in a positive manner at all times
• Promote the equality, diversity and safeguarding of learners, staff and visitors at all times
• Contribute to the implementation of the company business plan, self assessment report and quality improvement plan and processes
• Maintain discipline and cleanliness at all times within the centre
• Ensure a high standard of health, safety and welfare to learners, staff and visitors at all times
• Ensure own training and development is up to date and relevant to current industry
• Comply and assist with GTAE requirements, audits and inspections
• We reserve the right to request employees to assist with reasonable additional duties as and when required; including attendance at careers fairs and similar business related events
Skills and/or Qualifications:
Essential:
• Experience of working within an Accounts Receivable function
• Advanced Microsoft Excel skills
• Strong organisation & communication skills
Ideal:
• Working knowledge of SAGE 50
• Experience of Facilities Coordination
To apply please send a CV by clicking on Apply Now.
Closing date for applications: 31st October 2024
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