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Medical Receptionist - Part Time

Gloucester

Pavilion & St James Family Doctors

We have an opportunity for a Medical Receptionist to join our busy practice.

These are exceptionally challenging times for the NHS and here at Partners in Health we are immensely proud to play our part.  We have an amazing team that all pull together to support our colleagues.

As a Practice we are dual sited with a list size of 14,000 and a staff of circa 50.

We are looking for an enthusiastic and flexible Medical Receptionist to promote customer service excellence.

Applicants must have an excellent telephone manner, experience of dealing with the general public face to face and over the telephone and possess good computer and keyboard skills. Ideally you will have previous Medical Receptionist experience, although training will be provided for the right candidate.

You will be eligible to join the NHS Pension scheme, receive comparable annual leave entitlement and staff uniform.

Successful candidates will be offered a Contract with GDOC; services will routinely be supplied at Pavilion & St James Family Doctors. If you have not received a response within 2 weeks of the closing date, then please consider your application has been unsuccessful this time

You will be required to be immunised in compliance with Green Book and NHS recommendations for your role (unless medically exempt), including immunisations against Covid. Please click on the following link to view Chapters 12 & 14.

JOB PROFILE

1. Job details
JOB TITLE : MEDICAL RECEPTIONIST
GRADE/ SALARY: Dependent upon experience
REPORTS TO: RECEPTION MANAGER
BASE: Pavilion and St James Family Doctors

2. Job Summary
To be responsible for undertaking a wide range of reception duties and the provision of general
support to the multidisciplinary team. Duties can include but are not limited to, greeting and
directing patients, effective use of the appointment system, booking appointments, processing of
information and assisting patients as required. To act as the first point of contact for patients, the
distribution of information, messages and enquiries for the clinical team, liaising with
multidisciplinary team members and external agencies such as secondary care and community
service providers. Full training will be given in all aspects of this role.

3. Primary Responsibilities
The following are the core responsibilities of the receptionist. There may be on occasion, a
requirement to carry out other tasks; this will be dependent upon factors such as workload and
staffing levels:

• Working across two sites which will include variable shift patterns between 08:00 and 18:30.
• Maintaining and monitoring the practice appointment system.
• Process personal, telephone and e-requests for appointments.
• Answer incoming phone calls, transferring calls or dealing with the callers request appropriately.
• Signpost patients to the correct service.
• Initiating contact with and responding to, requests from patients, team members and external agencies.
• Process repeat prescription requests in accordance with Practice Guidelines.
• Photocopy documentation as required.
• Data entry of new and temporary registrations and relevant patient information as required.
• Input data into the patient’s healthcare records as necessary.
• Process change of address (have knowledge of the practice area).
• Deal with home visit requests.
• Responding to patient requests for test results in accordance with practice guidelines.
• Take messages (including emergencies) and passing on information to the appropriate person in the correct manner (verbal, computer message or email).
• Direct requests for information i.e. SAR, insurance / solicitor’s letters and DVLA forms to the administrative team.
• Manage all queries as necessary in an efficient manner.
• Maintain a clean, tidy, effective working area at all times.
• Monitor and maintain the reception area and notice boards.
• Support all clinical staff with general tasks as requested.

4. Secondary Responsibilities

In addition to the primary responsibilities, the receptionist may be requested to:

• Support reception staff, providing cover during staff absences
• Scanning of patient related documentation and attaching scanned documents to patient’s healthcare records
• Complete opening and closing procedures in accordance with the duty rota.
• As required support the pharmacist in the management of repeat prescriptions, ensuring they are processed accurately and efficiently.

5. Generic Responsibilities

All staff at Partners in Health have a duty to conform to the following:

Equality, Diversity & Inclusion

A good attitude and positive action towards ED&I creates and environment where all individuals
are able to achieve their full potential. Creating such an environment is important for three reasons:
it improves operational effectiveness, it is morally the right thing to do, and it is required by law.

Patients and their families have the right to be treated fairly and be routinely involved in decisions
about their treatment and care. They can expect to be treated with dignity and respect and will not
be discriminated against on any grounds including age, disability, gender reassignment, marriage
and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Patients have a responsibility to treat other patients and our staff with dignity and respect.

Staff have the right to be treated fairly in recruitment and career progression. Staff can expect to
work in an environment where diversity is valued and equality of opportunity is promoted. Staff will
not be discriminated against on any grounds including age, disability, gender reassignment,
marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual
orientation. Staff have a responsibility to ensure that you treat our patients and their colleagues
with dignity and respect.

Safety, Health, Environment and Fire (SHEF)

This practice is committed to supporting and promoting opportunities to for staff to maintain their
health, well-being and safety. You have a duty to take reasonable care of health and safety at work
for you, your team and others, and to cooperate with employers to ensure compliance with health
and safety requirements. All personnel are to comply with the Health and Safety at Work Act 1974,
Environmental Protection Act 1990, Environment Act 1995, Fire Precautions (workplace)
Regulations 1999 and other statutory legislation.

Confidentiality

This practice is committed to maintaining an outstanding confidential service. Patients entrust and
permit us to collect and retain sensitive information relating to their health and other matters,
pertaining to their care. They do so in confidence and have a right to expect all staff will respect
their privacy and maintain confidentiality at all times. It is essential that if, the legal requirements
are to be met and the trust of our patients is to be retained that all staff protect patient information
and provide a confidential service.

Quality & Continuous Improvement (CI)

To preserve and improve the quality of our output, all personnel are required to think not only of
what they do, but how they achieve it. By continually re-examining our processes, we will be able
to develop and improve the overall effectiveness of the way we work. The responsibility for this
rests with everyone working within the practice to look for opportunities to improve quality and share good practice.

This practice continually strives to improve work processes which deliver health care with improved
results across all areas of our service provision. We promote a culture of continuous improvement,
where everyone counts and staff are permitted to make suggestions and contributions to improve
our service delivery and enhance patient care.

Induction Training

On arrival at the practice all personnel are to complete a practice induction programme; this is
managed by the Line Manager.

Learning and Development

The effective use of training and development is fundamental in ensuring that all staff are equipped
with the appropriate skills, knowledge, attitude and competences to perform their role. All staff will
be required to partake and complete mandatory training as directed by the training coordinator, as
well as participating in the practice training programme. Staff will also be permitted (subject to
approval) to undertake external training courses which will enhance their knowledge and skills,
progress their career and ultimately, enable them to improve processes and service delivery.

Collaborative Working

All staff are to recognise the significance of collaborative working. Teamwork is essential in
multidisciplinary environments. Effective communication is essential and all staff must ensure they
communicate in a manner which enables the sharing of information in an appropriate manner.

Service Delivery

Staff at Partners in Health must adhere to the information contained with practice policies and
regional directives, ensuring protocols are adhered to at all times. Staff will be given detailed
information during the induction process regarding policy and procedure.

Security

The security of the practice is the responsibility of all personnel. Staff must ensure they remain
vigilant at all times and report any suspicious activity immediately to their line manager. Under no
circumstances are staff to share the codes for the door locks to anyone and are to ensure that
restricted areas remain effectively secured.

Professional Conduct

At Partners in Health, staff are required to dress appropriately for their role. Reception staff will be
provided with a uniform whilst clinical staff must dress in accordance with their role.

Hours per week: 16 hours Monday – Friday. Morning or afternoon shifts. 08.00 – 13.30  or 13.30 18.30 or all day.

Please click the link to apply and attach your CV. Applications without a CV will not be considered.

If you have not received a response within 2 weeks of the closing date, then please consider your application has been unsuccessful this time.

Salary: £11.44

Hours Per Week: 16 hours Monday – Friday.

Apply Now

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