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Executive Assistant to Director for People and OD, Band 5 - C9318-24-1483

Gloucestershire

Job summary

As an Executive Assistant (EA), the post-holder is responsible for providing executive level assistance and support to their Executive Director (and deputy) in all of their organisational undertakings, by setting high standards in how they present themselves and in everything they say and do as the front-facing representative of their Executive Director. They will always follow and lead with best practice and expect this of those around them.

The post-holder will provide a high quality and confidential office management and secretariat service to their Executive Director whilst exercising initiative, tact, independent judgement as well as strong interpersonal and organisational skills.

The EA will source and gather information to assist their Executive Director in prioritising their workload effectively to ensure that deadlines are met, whilst using initiative and discretion to ensure that the most efficient use is made of the Directors' time, having the ability to oversee and manage a multitude of tasks, working to tight deadlines and with frequently changing priorities.

The post-holder will be one of the first points of contact in respect of all forms of communication for their Executive Director and will perform a wide range of responsible and confidential duties, thereby enabling their Executive Director to focus on strategic issues.

Main duties of the job

The post-holder will ensure the administrative functions within the Directorate run smoothly, continuously looking at improving processes to ensure the effective delivery of the services. They will work collaboratively with their peer EAs to ensure that there is visibility and co-ordination of service across the executive support function.

Of key importance is the ability to recognise the high-profile nature of the work of their Executive Director whilst ensuring that all work produced is of the highest standard. This includes being aware of the main issues facing the Trust and their Director, and recognising the need to be aware of sensitive issues, using tact, diplomacy and discretion at all times. The Executive Director is to be supported to the level that they are not left exposed at any time through non-completion of a task, attendance at a meeting or holding of information necessary to perform their executive responsibilities.

About us

We have an exciting opportunity for an ambitious, professional and dedicated Executive Assistant to join our forward-thinking team. In this pivotal role, you will be key to supporting the enhancement of our secretariat function, ensuring that we meet all our ambitions to streamline decision-making, reduce delays and enhance organisational agility. Your expertise will be essential in navigating the complexities of the work of the Director for People and OD while maintaining the highest standards of confidentiality supporting practical results that achieve goals and objectives.

Reporting directly to the Director of People and OD, your primary role will be their Executive Assistant and member of the corporate secretariat . As a key member of the corporate secretariat, your role will involve extensive collaboration with all directors within the Trust, its subsidiary, and senior managers across the 'group'.

This position offers a diverse and varied scope of responsibilities, from providing essential administrative support to the Director for People and OD and their deputy, minuting key meetings in the sphere of corporate governance and supporting the development of a newly formed centralised secretariat. If you are ready to make a significant impact within our organisation and drive our administrative support to new heights, we would love to hear from you.

Date posted

20 November 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

318-24-COR-T1951

Job locations

Trustwide (Cheltenham and Gloucester)

Gloucestershire

GL1 3NN

For further information and to apply, click on the APPLY BUTTON at the bottom of this advert, then click on CONTINUE to view the supporting documents or apply online.

Closing date for applications: 04-12-2024

Salary: £29,970 to £36,483

Apply Now

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