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Contact Information:
Virgate Accounts Ltd
1st Floor, Olympus House
Olympus Park
Quedgeley
Gloucester
Gloucestershire
GL2 4NF

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Accounts Assistant (Payments Team Specialist)

Gloucester

About Us:

At Virgate, we pride ourselves on delivering seamless financial services to our clients, ensuring smooth payment processes and strong financial management. Our Payments Team plays a vital role in maintaining these standards by ensuring timely and accurate payment runs for our diverse portfolio of external clients.

We’re looking for a detail-oriented and organized Accounts Assistant to join our Payments Team. This is a great opportunity for someone with accounts payable experience who wants to work in a dynamic, fast-paced environment while playing a key role in ensuring our clients’ suppliers are paid efficiently and on time.

Position Overview:

As an Accounts Assistant (Payments Team Specialist), you will manage the weekly, bi-weekly, or monthly payment runs for multiple clients. You’ll liaise with clients to determine which payments need to be processed, handle supplier payments via the payment portal, and ensure that VAT payments are processed on time. Additionally, you'll maintain critical supplier bank details, ensuring accuracy and vigilance to prevent fraud.

This is a critical role for ensuring smooth payment processes and building strong relationships with clients by delivering accurate and timely service.

Key Responsibilities:

Payment Runs: Prepare and process client payment runs (weekly, bi-weekly, or monthly), ensuring all payments are completed accurately and on time.
Payment Portal Management: Use the payment portal to manage both supplier and VAT payments, uploading payment files and seeking internal approvals.
Client Communication: Reach out to clients for payment funding or handle it directly when bank access is available.
Bank Detail Management: Maintain and update the "Master Bank Details" spreadsheet, ensuring accurate and up-to-date supplier bank details to minimize fraud risk.
Inbox Management: Monitor and maintain the Payments Team inbox, ensuring all queries and requests are handled promptly.
Verification Process: Verify supplier bank details by adhering to strict internal processes to prevent fraud or errors.

Qualifications and Requirements:

Experience: Previous experience in Accounts Payable (AP) or handling supplier payments is highly desirable.
Knowledge: Familiarity with Xero is beneficial, but not essential.
Attention to Detail: High levels of accuracy and diligence, especially when handling sensitive payment information.

Preferred Skills:

Excellent communication skills, both verbal and written, to liaise effectively with clients and internal teams.
Ability to confidently prioritize your workload and manage multiple deadlines with ease.
A positive, can-do attitude, with the ability to work efficiently under pressure.
Highly organized and methodical, with the ability to follow structured processes and procedures.
Quick learner, adaptable, and able to problem-solve when necessary.

Why Join Us?

Career Development: This role offers room for growth, with the opportunity to deepen your experience in payment processing and client management.
Work-Life Balance: Flexible working options, including WFH timeand flexi-time, ensuring you maintain a healthy balance between work and personal life.
Collaborative Team Environment: Be part of a supportive and close-knit team where your contributions are valued and your growth is encouraged.
Competitive Benefits: NEST pension, health cash plan, professional development courses, extra day off for birthday, long service bonuses, team social events.

How to Apply:

If you’re ready to take the next step in your career as an Accounts Assistant and want to be part of a company that values its employees and clients alike, we’d love to hear from you!